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Polly Trout
3 hours ago
2 min read

Vacant Position: Program Administrator

Reports To: Executive Director

FLSA Status: Grant-Funded

Location: Hybrid (remote with occasional in-state travel within Washington State)

Position Summary

The Hawk Foundation for Research and Education in African Culture seeks a highly organized, mission-aligned Program Administrator to support the implementation of a federally funded cultural education initiative. This position coordinates day-to-day operations, maintains compliance with federal grant requirements, and serves as a central liaison among facilitators, school partners, evaluation partners, and community stakeholders. The Program Administrator plays a key role in ensuring the successful delivery of a middle school seminar series focused on African American and Freedmen cultural traditions and civic identity. For more information about our mission and programming, visit hfeducation.org.

Key Responsibilities

Manage calendars, logistics, and scheduling for all project-related events, meetings, and seminars
Track grant deliverables, timelines, and performance measures required by federal guidelines
Prepare and organize reports, invoices, documentation, and communications for the funder
Coordinate with facilitators, schools, evaluators, and community venues to ensure smooth program operations
Maintain accurate records of participation, materials distribution, and partner communications
Support curriculum distribution, workshop material preparation, and data collection activities
Attend staff meetings, advisory board meetings, and required trainings
Provide administrative and coordination support to the Executive Director and evaluation partner, as needed

Qualifications

Strong organizational skills with attention to detail and the ability to manage multiple timelines and priorities
Experience working in nonprofit, educational, or community-based settings
Familiarity with federally funded programs and grant compliance requirements preferred
Excellent written and verbal communication skills
Culturally responsive, community-oriented, and aligned with the mission and values of the organization
Proficiency with Google Workspace, Zoom, and basic project tracking tools
Lived experience or demonstrated understanding of African American, Freedmen, or Indigenous histories is highly valued

Compensation and Hours

This is a grant-funded position tied to a three-year project timeline. The position is contracted at approximately $65,000 annual salary plus fringe benefits. Flexible scheduling is available, though some evening or weekend availability may be required to support program activities.